THE CONSTITUTION

This was bound with the minutes of 23rd October 1959.

C O N S T I T U T I O N
of the
SCIENCE-FICTION CLUB of LONDON

1. NAME
The name of the group shall be the SCIENCE-FICTION CLUB of LONDON.

2. OBJECTS
The objects of the group shall be to further the interests of people in the field of science-fiction 'fandom' in all possible ways.

3. MEMBERSHIP
Membership shall be in accordance with regulations which may be made from time to time.
Membership may be granted by invitation only after discussion amongst the exicting members. Visitors may attend at the express invitation of a club member. This will not entitle them to vote on Club business.
(This rule is left open for further discussion at a later date)

4. MANAGEMENT.
The management of the affairs of the Club shall, until membership exceeds 20 members, be carried out by all members by discussion at their meetings, such discussion to be presided over by a Committee.

5. COMMITTEE.
Such Committee shall consist of a CHAIRMAN, Hon. TREASURER, Hon. SECRETARY, a PUBLICITY OFFICER and one other member of the Club. All elections shall be for one year only. The committee shall be elected at the Annual General Meeting or the Club by secret ballot. All officials shall be eligible for re-election.

6. SUBSCRIPTIONS
The subscription shall be fixed by members at the Annual General Meeting. The subcription for 1959 shall be 5/- per member.
A levy of 2/- per member per meeting will be paid - this levy to cover the cost of coffee, cakes and/or biscuits, and tea. This levy will apply to visitors after their first attendance. An extra 6d will be levied on Sundays.
Any member whose subscription shall not have been paid within one month of election or, subsequently, not later than one month after the Annual General Meeting shall cease to be a member of the Club but may be reinstated on payment of arrears at the discretion of the membership committee.

7. FINANCES.
Allotment of funds for social purposes exceeding 1 must be affirmed by two thirds of those attending the meeting at which such allotment forms part of the business being discussed, all members having been notified.

8. MEETINGS
Meetings shall be held on the first Sunday and the third Friday of each month. Such meetings will discuss any business which may arise and an agenda, when available, will be circulated to all members 7 days prior to a meeting. All meetings will be considered as business and social meetings until otherwise decided by the membership at large. The business session of any meeting shall be limited to an hour, unless otherwise agreed by those present.
An ANNUAL GENERAL MEETING will be held on the first Sunday of January of each year, except where that falls on New Year's Day. The following business will be transacted:

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  1. Submission of an annual report covering activities during the previous year - to be submitted by the Chairman.
  2. The presentation of the Accounts, audited by a member other than the Hon. Treasurer, and the 4inancial status of the Club.
  3. The conducting of any other business as is usual at an Annual General Meeting.
  4. Projects for the forthcoming year for the Committee to develop in the light of the foregoing,
  5. Election of the officials of the Club.
9. SPECIAL BUSINESS MEETINGS
A Special Business Meeting shall be convened by the Secretary:
  1. on the instruction of the Committee
  2. at the written request of 20% of the members.
The purpose of the Meeting shall be clearly defined and the notice calling the meeting shall be issued by the Secretary within a week of the request. At least 14 days' clear notice shall be given of such meeting except in case of emergency.

10. QUORUM AT A GENERAL MEETING
Two thirds of the Membership (including proxy votes) shall form a quorum at any general meeting.

11. CHAIRMAN'S CASTING VOTE
In the event of absence of a committee member causing a deadlock on the Committee, the Chairman shall be entitled to use a casting vote in addition to his ordinary vote.

12. ALTERATION OF THE CONSTITUTION.
Alteration and additions to this Constitution may be made at a Special General Meeting called for the purpose, provided two thirds of the voting membership attend and vote.

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